Hosted Training Administration

Textbook. Learners will automatically receive a training eBook, which learners ideally should read before taking the pretest. If a site would like learners to receive a print book as well, the site can request this, and the site will be invoiced for shipping costs.

Presentations. All training materials are available in MySCCM under the Director Resources tab. Presentations may be administered online or presented in person. Schedule variations are permitted for the convenience of learners; however, minimum attendance requirements should be met for training completion. This is a requirement and should be presented to learners in the introductory lecture.

Skill Stations. Some hosted training courses include skill stations, which are interactive teaching experiences through case scenarios and skills-based training guided by instructor and learner objectives. Instructors should use the case scenarios (when available) to generalize pertinent information, ensuring that the focus remains on the objectives. Learners should be encouraged to answer the questions included in the skill stations and to participate by exhibiting physical skills whenever possible.

View training-specific materials:

Skill stations should be scored as pass/fail. Although this type of scoring introduces an element of subjectivity, instructors evaluate participants as objectively as possible by adhering to the learner objectives. It is the responsibility of the course director and instructors to engage learners in skill stations to ensure that they participate and understand the skill. Course directors will be required to report that learners passed skill stations before certificates are distributed.

Additional Course Materials (Ultrasound Courses Only) Course sites hosting an ultrasound course will receive a supplemental course handout for each attendee. These handouts should be distributed in person and may be used for reference and note-taking during the skill stations.

Each presentation ends with three to five questions instructors should ask attendees to ensure that they understood the key points of the presentation. Course sites may use audience response system software or a poll-taking app or ask attendees to respond by raising their hands. The course consultant will discuss these logistics with the course director and coordinator.

For some skill stations, SCCM provides additional views called “hot clips” that may be difficult to view on models. These are for optional use in the course. If used, instructors are encouraged to incorporate them and refer attendees to the hot clip views as part of skill station training. All instructors should be able to explain the hot clip views if they are available at the skill station. Because of the size of these files, it is recommended that they be viewed on iPads.

Ultrasound sites are provided with a model window rating form. Course directors are encouraged to ask faculty to complete this form for each model before the course so models can be assigned to skill stations appropriate for best viewing. All sites must use live models during the course. It is the responsibility of the course site to select and contract with a company for this service. To the fullest extent permissible under applicable law, SCCM disclaims all such warranties, express or implied, as well as any liability for any relationship between the course site and a third party.

Online Testing

The pretest will become available to learners as soon as the course director adds the learner to the course roster. Learners will receive an email with instructions to access the pretest when it becomes available. Learners should complete the pretest before the course begins. Pretest answers should not be shared or discussed with learners during the course.

Learners will be tested only on material from the presentations. A score of 70% or higher is needed to pass. SCCM recommends that the course director instructs learners to complete the online posttest within two weeks after completing the skill stations. It is the course director's responsibility to follow up with learners to ensure that they complete the posttest.

Learners will have three tries to pass the posttest. Their first attempt will be unassisted, meaning they will see the question and options. On the second and third attempts, they will have access to the references and rationales for missed questions.

All test progress is saved in real time There is a “save and continue” option if a learner has to stop the examination and continue at a later time. Attempts do not have to immediately follow each other.

Certificates

One certificate will be issued for each learner who successfully completes the training. Successful completion means the learner must:

• Attend each in-person day of the training
• Perform skill stations or scenarios at a satisfactory level
• Pass the posttest with a score of 70% or higher
• Complete the participant evaluation

The hosted training coordinator or director should submit these materials through the Director Resources tab in MySCCM prior to issuing certificates:

• Faculty listing, including module(s) taught by each
• Training roster, including name, email address, and profession of each participant
• Training site evaluation

Hosted training coordinators or directors will be able to print or email PDF certificates to learners who pass the training. Certificates include the date of training completion and will be valid for four years, after which the individual may retake the training to remain up to date on content and to be considered current in the training. SCCM will not notify learners of upcoming certificate expiration.

Post-Course Evaluations

SCCM will send a brief post-course evaluation to learners 90 days after a learner completes the posttest.

Appeals/Grievance Process

In the unlikely event that a dispute arises involving a learner that a course site cannot resolve to the learner’s satisfaction (eg, course score), inform the attendee how to initiate SCCM’s hosted training appeal process.

• The training attendee should notify the SCCM Hosted Training Team of the matter in writing. The correspondence should state the issue(s) disputed, the training site, and training dates.
• Additional information may be requested by SCCM.
• The chairperson of the SCCM committee that is responsible for the training will arbitrate the dispute.
• The training attendee may submit a final appeal to the SCCM Council, if desired.

This process is in place to assist with difficult situations in which the hosted training director and faculty believe that an attendee has not demonstrated sufficient understanding or skill proficiency to receive a passing score. If a training site is aware of an attendee’s dissatisfaction, the director should notify the SCCM Hosted Training Team after the training is held. A simple phone call may resolve the dispute.