Hosted Training Planning Timeline

3 to 6 Months Before

(Director, Consultant, and Coordinator)

• Hosted training materials will be accessible after the order is placed and payment is received. Log in to MySCCM and access the Director Resources tab.
• The Hosted Training Team will help the director identify and connect with a consultant (for sites holding their first hosted training).
• Hosted training director and consultant will establish a communication schedule to discuss planning.
• Develop hosted training schedule and agenda (sample agendas are included in hosted training resources).
• Develop skill station/scenario rotation (if applicable).
• Identify instructors and plan assignments.
• Work with coordinator to:
  • Invite instructors and communicate hosted training details
  • Enter names of instructors, directors, and consultants and their assigned presentations and/or skill stations/scenarios (“modules”) in MySCCM under the Director Resources tab.
  • Distribute print textbooks to learners, if ordered
  • Arrange equipment for skill stations/scenarios
• Ultrasound courses only: Hire male models (one for each skill station and two alternates).

4 to 6 Weeks Before

 (Coordinator or Director)

• Confirm instructor and equipment availability.
• Prepare and email instructor materials:
  • Letter to instructors (a sample letter is included in hosted training resources)
  • Hosted training schedule and assignments
  • Module content for assigned topics
  • Copy of chapter(s) associated with assigned modules
  • Ultrasound courses only: Summary questions pertaining to assigned topics
• Prepare and email learner materials:
  • Letter to learners (a sample letter is included in hosted training resources)
  • Hosted training schedule
  • Map to the hosted training location (optional)
  • Hotel information (optional)
  • Reminder to read the textbook
  • Instructions for completing the online pretest

2 to 4 Weeks Before

(Coordinator or Director)

• Remind instructors of their assigned modules and times.
• Contact learners to ensure they received everything and remind them to complete the online pretest two weeks prior to the hosted training.
• Check on skill station/scenario equipment.
• Confirm/update learner roster in MySCCM under the Director Resources tab.
• If the learners are expected to complete online modules prior to attending in-person training, remind them to do so.
• Assign learners to skill station/scenario groups.
• Prepare instructor information to be distributed for in-person learning:
  • Hosted training schedule and assignments
  • Skill station/scenario group list and rotation
• Prepare learner information to be distributed for in-person learning:
  • Hosted training schedule
  • Skill station/scenario assignment and rotation (if applicable)
  • Presentation handouts (optional)
  • Ultrasound courses only: Supplemental course handout